Let’s get straight to the point. Not all the time one can feel motivated and energized to do every bit of task listed in the priority list. There are times when you feel overwhelmed by the thought of doing all these things within a specific period of time. You can’t help but think whether you’re doing it wrong or just simply lazy.
At times like these, it is truly difficult to see the bigger picture. You feel as if you have way too much to do. 24 hours or even 7 days a week won’t be enough to get all these things done. So instead of actually getting stuff done, there’s a higher tendency to procrastinate. At the end of the day, you end up not doing anything at all.
Even so, it doesn’t have to be always like that. Whenever you feel overwhelmed, there are different ways you can take to get yourself back on track.
1. Breathe (don’t be too hard on yourself)
When you’re frustrated, it’s easy to take it out on yourself. Avoid the negative self-talk. Instead of telling yourself that you’re not good enough or have not been doing good enough, take time to pause. Give yourself time to breathe even for just a few minutes. Remind yourself that it’s completely okay to detach yourself from your to-do list even just for a moment. If you’re working indoors, you can head out for a quick walk or do a 5-minute meditation.
2. Take it one step at a time
Having to do a lot of tasks at once can truly be overwhelming. Thus, you can try to focus more on accomplishing the simplest tasks first. The goal is to take it one step at a time. You can also experiment on several time and task management methods like the “Pomodoro Technique” and see what works best.
By breaking down your tasks, you can get things done more effectively compared to trying to finish them all at once. As much as possible, don’t multi-task. Keep your focus on a single task and once you’re done, that’s the time you move on to the next one.
3. Focus on what’s really important
Sometimes, we tend to stuff our list with tasks without truly evaluating their importance. One key to creating an effective to-do list is to identify whether the task is a true priority or if it’s something that can be set for later. You need to focus on completing important tasks and set aside tasks that aren’t that urgent.
4. Delegate (if possible)
Not all the time we have the luxury to do everything by ourselves. If there are tasks that you can get others to do instead of doing it yourself, then don’t be afraid to delegate. Not only does this help you accomplish your tasks faster, you will have more time to focus on more important tasks and also more time to care for yourself.
5. Plan ahead
Once of the most apparent reasons why you tend to feel overwhelmed with tasks is that you don’t plan ahead. It helps if you make your to-do list the night or even days before so when you wake up, the tasks that you are bound to do throughout the day have already been figured out. If you make your to-do list on the same day that you’re supposed to do them, there’s a tendency that you would try to stuff your list with tasks without truly assessing its urgency or importance.
By planning ahead, you avoid the stress of feeling overwhelmed with tasks. Furthermore, you will have enough time to update your to-do list just in case something urgent or unexpected happens.
Feeling overwhelmed with tasks is something that many of us experience. Even so, it is something that can be prevented with the help of proper and effective time management.